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Administrative Support

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Administrative Support

Are you looking for an administrative positions in a challenging environment? We are looking for an administrative support for an international company.

Start: ASAP

Duration: Fixed term contract - with possibility for permanent

Location: Brussels

Your profile:
  • Calendar management which reflects the business priorities of the team, and supports efficient use of time. Includes scheduling and handling of logistics for department meetings and events.
  • Support professional management of external client meetings
  • Support virtual meetings using the latest technologies for WebEx, Teleconferences and Webcasts, ensuring seamless execution of logistics.
  • Scheduling and coordinating complex, multi-leg domestic and international travel, including visa/passport procurement and expense reporting.
  • Develop and organize departmental files, including the support and use of team sites.
  • Handle task and special projects assigned
  • Support executive communications and presentations using excellent command of computer software programs.
  • Actively seek continuous improvement by constantly assessing internal administration procedures and propose alternatives for better functioning.
  • Proactive ability to solve issues, helping to streamline work, drive efficient use

Your role:
  • Minimum 5 years administrative experience, within a multinational/international organization is an asset.
  • Excellent organizational and interpersonal skills with the ability to work independently as well as within a team.
  • Ability to prioritize and address both regular routine activities and unplanned emergency situations effectively.
  • Absolute ability to handle confidential issues and material
  • Good numerical ability
  • Proactive, anticipates issues, flexible, discrete
  • Sense of responsibility and accountability with a continuous improvement mindset
  • Written and spoken fluency in English is a must, knowledge of French, Dutch or other languages are an asset.
  • Advanced computer skills using Outlook, Word, Excel and Powerpoint and skillful use of other internal systems such as SAP (expense reporting) and Sharepoint.
  • Event Planning/Coordination experience.
  • Organization and time management

Job Summary

  • Company
  • Location
    Brussels, Brussels
  • Job Category
  • Job Type
    Voltijds, Beperkte duur
  • Education Level
  • Job Reference Code
  • Facebook

About ClearSource

At ClearSource we use top notch digital tools for efficient and transparent recruitment. And simultaneously we stay very closely connected on a human level to both candidates and companies.

Freelance missions, permanent placements, full-blown online campaigns, employer branding… We are good at what we do and we do it with passion, every day. The best proof: 85% of our business comes from repeat customers.